REGISTRATION GUIDELINES

HOTLINE ESPD Meeting Secretariat

VIRTUAL delegates          + 420 727 803 223 (8:00 – 18:00)
IN-PERSON delegates     + 420 727 803 221 (onsite Registration desk in Munich)

Registration Opening Hours (onsite Registration desk in Munich):

• Thursday, 19 May: 17:00 – 19:00    
• Friday, 20 May: 09:00 – 19:00
• Saturday, 21 May: 07:30 – 19:00
• Sunday, 22 May: 07:30 – 14:00

Registration is now open.

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. As for payments completed by bank transfer, please proceed with the payment only after receiving your Registration number. Please do not send any payment by bank transfer without the Registration number and participant’s name included in the payment details.

For any questions you may have relating to the registration please don´t hesitate to contact the ESPD Secretariat at registration@espd.info.

Registration fees

All above fees include applicable VAT.

Please register for your preferred way of attendance in the online system. Same fees for the in-person and virtual attendance apply. In case of change of your registration (from one to another type of attendance) an extra fee of EUR 30 will be charged as of 29 March (after Early registration deadline).

Accompanying person fee is applicable for in-person attendance only.

In-person fee: local 19% VAT applies

Virtual fee:
Delegates/recipients of the service from the EU with a valid VAT number are subject to reverse charge system and the fee is with 0% VAT (to be paid by the recipient in his/her country). 
VAT is shifted to recipient, article 44 and 196 EU VAT Directive.
Valid VAT Number will be requested and validated during the online registration process.

Delegates/recipients of the service from a country outside of the EU, the fee is with 0% VAT. 

Delegates/recipients of the service from the EU who is not a VAT payer, the fee is including VAT.

For more information please click here.

* ESPD MEMBER - To qualify for the respective fee membership must be valid during the Annual Meeting dates.

ESPD membership guarantees a substantial reduction from the registration fee. For more information about becoming an ESPD member/renewing your membership, individual member categories and member benefits can be found under the respective bookmarks of the ESPD official website.

** Applications should be accompanied by a letter from the head of department confirming eligibility.

*** ESPD Allied Healthcare Professional Member - only AHPM can register for this fee. For how to become AHPM please check here. Membership must be valid during the Annual Meeting dates.

Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the later fee will be automatically applied.

Unpaid or partially paid registration will not be considered as valid until fully paid.

All registration deadlines are applicable considering the local time (CET/CEST)

Online registration will be available until 15 May 2022.

In-person Registration Fee Includes

• Access to all scientific sessions, the posters area, and the Exhibition (HCPs only)
• Access to on demand sessions for 2 months after the event
• Final programme
• Welcome Cocktail on the first day
• Lunch is not included in the registration fee

Accompanying Person Fee Includes

• Attendance of the Welcome Cocktail

Virtual Fee Includes

• Access to all scientific sessions, the posters, and the virtual Exhibition (HCPs only)
• Access to on demand sessions for 2 months after the event

GROUP REGISTRATIONS

When registering more than one person under one company identity/invoice, please contact secretariat to determine the preferred invoicing setting.

CONFIRMATION

After the completion of the Online Registration Form each participant will receive via email the registration overview and a notification confirming the received payment and eventually stating the amount outstanding.

PAYMENT

All fees need to be paid in EUR (€), free of all bank charges. Please note that all bank charges need to be covered by the delegate.

Registration fees are collected on behalf of ESPD by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

• By Bank Transfer

Bank transfer payment needs to be identified by the registration number and participant’s full name included in the payment details.

Payment by bank transfer is possible until 2 May 2022. After this date, all payments can be done only by credit/debit card.

• Online Payment by Credit/Debit Card

  The preferred method of payment is payment by card online via our secure payment gateway:

  WORLDLINE - Payment Solution Saferpay
  Online payments service provider -WORLDLINE.
  

  Accepted Credit / Debit Cards
  
  
  In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.
  
  Accepted Currency
  Euros only
  
  Beneficiary
  CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic

FINAL INVOICE

• The Final invoice can be downloaded from the Online portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the Conference Secretariat. 
• The final invoice will be issued based on the details provided while registering (step Contact/Invoice details). 
• Any change of such details (name, address, VAT number etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR fee.

CANCELLATION / REFUND POLICY

• Cancellation of Registration
  • Until 21 March 2022 – 50 EUR administrative fee will be deducted from all refunds
  • From 22 March 2022 until 19 April 2022 – 50 % of the fee will be refunded
  • From 20 April 2022 no refund can be processed

• General Cancellation Conditions
  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone
  • Requests for refunds made after 22 May 2022 will not be considered
  • For any change of name, a fee of 20 EUR will be charged
  • In case of change of your registration (from one to another type of attendance) an extra fee of EUR 30 will be charged.

Ethical MedTech Europe – Conference Vetting System (CVS)

DATA PRIVACY

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant. Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.

CANCELLATION OR MODIFICATION OF THE MEETING DUE TO FORCE MAJEURE

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O. which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemic such as SARS, Covid-19, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental, or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the meeting. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the ESPD 2022 cancellation policy.

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the ESPD 2022 be hindered or prevented by unexpected political or economic events or generally by force majeure or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

INSURANCE

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.