REGISTRATION GUIDELINES

Early Registration available until 3 April 2025.

How to Register

• Registrations can be made through the Online Registration Portal. 
• Using a personal email address when creating a new account is advisable. This is especially important if your work email has strict security settings that may block emails from the Congress Secretariat. 
• If you have previously attended an event or submitted an abstract, you may already have an account.  
• If you are creating a registration for someone else, you can create an account using your details and provide the delegate’s information on the registration form. Once registered, you can add another participant via the ‘Add Participant’ button.
• After registering, you will receive a confirmation email with your registration number.

For any registration questions, please do not hesitate to contact the registration@espd.info

Registration Fees

ESPD 2025 will be held as a physical congress. On-Demand sessions will be available after the event.

All the In-person main fees listed above include a local VAT of 21%. For tax purposes, the main fee and the charges for Coffee Breaks and the Welcome Networking Event, will be itemized separately in the registration form.
All registration deadlines are based on the local time (CET/CEST). 

On-Demand fee:
Delegates/recipients of the service from the EU with a valid VAT number are subject to reverse charge system and the fee is with 0% VAT (to be paid by the recipient in his/her country). VAT is shifted to recipient, article 44 and 196 EU VAT Directive. A valid VAT Number will be requested and validated during the online registration process.

Delegates/recipients of the service from a country outside of the EU, the fee is 0% VAT.

Delegates/recipients of the service from the EU who are not VAT payers, the fee includes VAT. For more information, please click here.

* ESPD MEMBER - To qualify for the respective fee membership must be valid during the Congress dates.
ESPD membership guarantees a substantial reduction on the registration fee. For more information about becoming an ESPD member/renewing your membership, individual member categories and member benefits can be found under the respective bookmarks of the ESPD official website.
** Applications should be accompanied by a letter from the head of department confirming eligibility.
*** ESPD Allied Healthcare Professional Member - only AHPM can register for this fee. For how to become AHPM please check here. Membership must be valid during the Congress dates.
****Accompanying person fee is applicable for in-person attendance only.

In-person Registration Fees Include

• Access to all scientific sessions, poster, and exhibition area (HCPs only) 
• Access to on demand sessions for 2 months after the event
• Final programme
• Welcome Networking Event 
• Lunch is not included in the registration fee

On-Demand Registration Fees Include:

• Access to all scientific sessions, poster, and virtual exhibition area (HCPs only)
• Access to on demand sessions for 2 months after the event

The Accompanying Person fees include:

• Attendance of the Welcome Networking Event

Cancellation Conditions

Registration Cancellations

• Until 20 March 2025 – a 50 EUR administrative fee will be applied
• From 21 March until 1 May 2025 – a 50 % cancellation fee will be applied
• From 2 May 2025 – a 100 % cancellation fee will be applied

General Cancellation Conditions

• Cancellations must be submitted by email to the ESPD 2025 Congress Secretariat 
• Refund requests after 1 May 2025 will not be accepted
• For any change of name a 20 EUR administrative fee will be charged

Online Payment by Credit/Debit Card

The preferred payment method is online via:

• secure gateway Saferpay
• provided by Wordline
• 

Accepted Cards

• Visa
• Visa Electron
• MasterCard
• American Express
  

Bank Transfer

Bank transfer is available until 2 May 2025. After this date, only card payments will be accepted. If paying by bank transfer, include your full name and registration number. Payments without these details cannot be processed.  

Beneficiary - CZECH-IN s.r.o.
Beneficiary address - 5. května 65, CZ-14021 Prague 4, Czech Republic
Bank - KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number - 51-0903490207/0100
IBAN - CZ5901000000510903490207
SWIFT/BIC - KOMBCZPPXXX
Payment Reference - name, surname, and registration number

Final Invoice

The final invoice can be downloaded from the Online Registration Portal three weeks after the registration is confirmed and paid in full. The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details).

Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the registration date and is subject to a 20 EUR fee. 

Invitation VISA Letter

Delegates can download their invitation letter from the Online Registration Portal once their registration has been paid in full, by clicking on the button Request VISA letter.

Certificate of Attendance

After the congress, the Certificate of Attendance will be available for download in the Online Registration Portal for all participating delegates.

Ethical MedTech Europe – Conference Vetting System (CVS)

The 24^th ESPD Congress from 29-05-2025 to 31-05-2025 in Brussels, Belgium is COMPLIANT with MedTech Europe Code of Ethical Business Practice and EFPIA Code of Practice with the EMT-24-00498

DATA PRIVACY

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant. Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by email or by phone +420 296 219 600.

CANCELLATION MODIFICATION OF THE ESPD CONGRESS IN APPROPRIATE CIRCUMSTANCES

In appropriate circumstances, the organiser reserves the right to alter or cancel the event without prior notice. This may eg. include a change of time and/or venue. Any such decision shall be communicated as soon as reasonably practical. Appropriate circumstances may include circumstance beyond the reasonable control of the organiser preventing or impeding realisation of the congress. For example, government action, war or hostilities, riot or civil commotion, plague, or other epidemics or health concerns such as SARS, bird flu, COVID-19, earthquake, flood, hurricane, cyclone, fire or other natural physical disasters, explosion, accident or breakdown, strike or other protest, lack of the usual means of transportation or terrorism or security concerns.

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the ESPD 2025 be hindered or prevented by unexpected political or economic events or by force majeure or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

INSURANCE

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.