REGISTRATION GUIDELINES

ESPD Congress Secretariat Hotlines

Available on 1 – 4 May in 08:00 – 18:00

IN-PERSON delegates      + 420 727 803 223 (onsite Registration desk in Košice)
VIRTUAL delegates           + 420 724 566 445 (virtual platform support)

Email to registration@espd.info

Registration Opening Hours - ESPD 2024 venue, House of Arts:

• Thursday, 2 May - 9:00 – 19:00
• Friday, 3 May - 07:00 – 19:00
• Saturday, 4 May - 07:30 – 14:00

Registration will also be opened in the DoubleTree by Hilton on Wednesday, 1 May in 17:00 – 19:00.

 The onsite Registration Desk can be reached at +420 727 803 223 (available on 1 – 4 May, 08:00 – 18:00), or email to registration@espd.info.

All participants must register via the Online Registration Form. You can sign in with your registration details from previous years. If you do not have any, please create a new account.

Each participant will receive a registration number by email after submitting the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

Consider using a personal email account if your work email is connected to an institution with high security and privacy settings as the email may be transferred to junk folders.

For any registration questions please do not hesitate to contact the ESPD Congress Secretariat at registration@espd.info.

Registration fees

ESPD 2024 will be held as a hybrid congress, with both in-person and virtual options available.

All the above in-person attendance fees include a local VAT of 20 %.

Please register for your preferred way of attendance during the online registration process. Same fees for the in-person and virtual attendance apply.

Virtual fee:
Delegates/recipients of the service from the EU with a valid VAT number are subject to reverse charge system and the fee is with 0% VAT (to be paid by the recipient in his/her country). VAT is shifted to recipient, article 44 and 196 EU VAT Directive. A valid VAT Number will be requested and validated during the online registration process.

Delegates/recipients of the service from a country outside of the EU, the fee is 0% VAT.

Delegates/recipients of the service from the EU who are not VAT payers, the fee includes VAT. For more information, please click here.

* ESPD MEMBER - To qualify for the respective fee membership must be valid during the Congress dates.
ESPD membership guarantees a substantial reduction on the registration fee. For more information about becoming an ESPD member/renewing your membership, individual member categories and member benefits can be found under the respective bookmarks of the ESPD official website.
** Applications should be accompanied by a letter from the head of department confirming eligibility.
*** ESPD Allied Healthcare Professional Member - only AHPM can register for this fee. For how to become AHPM please check here. Membership must be valid during the Congress dates.
****Accompanying person fee is applicable for in-person attendance only.

Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the later fee will be automatically applied.

Unpaid or partially paid registration will not be considered valid until it is paid in full. All registration deadlines are based on the end of the actual day (midnight; CET).

In-person Registration Fee Includes

• Access to all scientific sessions, poster, and exhibition area (HCPs only) 
• Access to on demand sessions for 2 months after the event
• Final programme
• Welcome cocktail 
• Lunch is not included in the registration fee.

Accompanying Person Fee Includes

• Attendance of the Welcome Cocktail

Virtual Fee Includes

• Access to all scientific sessions, poster, and virtual exhibition area (HCPs only)
• Access to on demand sessions for 2 months after the event

GROUP REGISTRATIONS

When registering more than ten participants under one company identity/invoice, please contact the ESPD Congress Secretariat to determine the preferred invoicing setting.

CONFIRMATION

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here.

PAYMENT

All fees are to be paid in EUR (€), free of all bank charges. Please note that all bank charges need to be covered by the delegate.

Registration fees are collected on behalf of ESPD by the Secretariat, CZECH-IN s.r.o., 5. kvetna 65, CZ-14021 Prague 4, Czech Republic.

• By Bank Transfer

Payment by bank transfer was possible until 17 April 2024. After this date, all payments can be made only by credit/debit card.

• Online Payment by Credit/Debit Card

  The preferred method of payment is payment by card online via our secure payment gateway:

  WORLDLINE - Payment Solution Saferpay
  Online payments service provider -WORLDLINE.
  

  Accepted Credit / Debit Cards
  
  
  In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to his/her registration online form and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.
  
  Accepted Currency
  EUR only
  
  Beneficiary
  CZECH-IN s.r.o., 5. kvetna 65, CZ-14021 Prague 4, Czech Republic

FINAL INVOICE

• The final invoice will be available for download from the Online Registration Portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the ESPD Congress Secretariat. 
• The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details). 
• Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registration and is subject to a 20 EUR fee.

CANCELLATION / REFUND POLICY

• Cancellation of Registration
  • Until 6 March 2024 – a 50 EUR administrative fee will be applied.
  • From 7 March until 3 April 2024 – a 50 % cancellation fee will be applied.
  • From 4 April 2024 no refund can be processed

• General Cancellation Conditions
  • All cancellations must be notified in written form by email to the ESPD Congress Secretariat.
  • Requests for refunds made after 4 May 2024 will not be considered.
  • For any change of name, an administrative fee of 20 EUR will be charged.

Ethical MedTech Europe – Conference Vetting System (CVS)

DATA PRIVACY

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant. Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by email or by phone +420 296 219 600.

CANCELLATION OR MODIFICATION OF THE CONGRESS DUE TO FORCE MAJEURE

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the congress without prior notice, including any change of the time and/or venue of the congress. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O. which prevents or impedes the realization of the congress. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemic such as SARS, Covid-19, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental, or consequential, punitive, or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the congress. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the ESPD 2024 cancellation policy.

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the ESPD 2024 be hindered or prevented by unexpected political or economic events or by force majeure or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

INSURANCE

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.