REGISTRATION GUIDELINES

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. As for payments completed by bank transfer, please proceed with the payment only after receiving your Registration number. Please do not send any payment by bank transfer without the Registration number and participant’s name included in the payment details.

For any questions you may have relating to the registration please don´t hesitate to contact the ESPD Secretariat at registration@espd.info.


Registration fees

ESPD 2023 will be held as a hybrid congress, with both in-person and virtual options available.

Fee (in-person and virtual attendance) Early Registration
until 15 March 2023
Standard Registration
until 27 April 2023
Onsite Registration
from 28 April 2022
ESPD Member* € 450,00 € 550,00 € 600,00
Non-Member € 550,00 € 650,00 € 700,00
ESPD Resident/Fellow** € 220,00 € 270,00 € 320,00
Non-ESPD Resident/Fellow** € 270,00 € 320,00 € 370,00
Allied Healthcare Professional Member*** € 220,00 € 270,00 € 320,00
Accompanying Person € 50,00 € 60,00 € 60,00

All above fees include applicable VAT.

Please register for your preferred way of attendance in the online system. The same fees apply for in-person and virtual attendance. In case of a change of your registration (from one type of attendance to another) an extra fee of 30 EUR will be charged after 15 March (after the Early registration deadline).

Accompanying person fee is applicable for in-person attendance only.

In-person fee: local 21% VAT applies

Virtual fee:
Delegates/recipients of the service from the EU with a valid VAT number are subject to reverse charge system and the fee is with 0% VAT (to be paid by the recipient in his/her country). 
VAT is shifted to recipient, article 44 and 196 EU VAT Directive.
Valid VAT Number will be requested and validated during the online registration process.

Delegates/recipients of the service from a country outside of the EU, the fee is with 0% VAT. 

Delegates/recipients of the service from the EU who is not a VAT payer, the fee is including VAT.

For more information please click here.

* ESPD MEMBER - To qualify for the respective fee membership must be valid during the Congress dates.

ESPD membership guarantees a substantial reduction from the registration fee. For more information about becoming an ESPD member/renewing your membership, individual member categories and member benefits can be found under the respective bookmarks of the ESPD official website.

** Applications should be accompanied by a letter from the head of department confirming eligibility.

*** ESPD Allied Healthcare Professional Member - only AHPM can register for this fee. For how to become AHPM please check here. Membership must be valid during the Congress dates.

Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the later fee will be automatically applied.

Unpaid or partially paid registration will not be considered as valid until fully paid.

All registration deadlines are applicable considering the local time (CET/CEST)


In-person Registration Fee Includes

  • Access to all scientific sessions, the posters area, and the Exhibition (HCPs only)
  • Access to on demand sessions for 2 months after the event
  • Final programme
  • Welcome Cocktail on the first day
  • Lunch is not included in the registration fee

Accompanying Person Fee Includes

  • Attendance of the Welcome Cocktail

Virtual Fee Includes

  • Access to all scientific sessions, the posters, and the virtual Exhibition (HCPs only)
  • Access to on demand sessions for 2 months after the event

GROUP REGISTRATIONS

You can register up to 10 participants under one account. After finishing the first registration, please click on the "Add participant" button. If you wish to register more than 10 delegates, please contact us. When registering more than one person under one company identity/invoice, please contact the Congress Secretariat to determine the preferred invoicing setting.


CONFIRMATION

After the completion of the Online Registration Form each participant will receive via email the registration overview and a notification confirming the received payment and eventually stating the amount outstanding.


PAYMENT

All fees need to be paid in EUR (€), free of all bank charges. Please note that all bank charges need to be covered by the delegate.

Registration fees are collected on behalf of ESPD by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

  • By Bank Transfer

Bank transfer payment needs to be identified by the registration number and participant’s full name included in the payment details.

Payment by bank transfer is possible until 20 April 2023. After this date, all payments can be done only by credit/debit card.

Beneficiary: CZECH-IN s.r.o.
Beneficiary address: 5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address: KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number: 51-0903490207/0100
IBAN: CZ5901000000510903490207
SWIFT/BIC: KOMBCZPPXXX
  • Online Payment by Credit/Debit Card

    The preferred method of payment is payment by card online via our secure payment gateway:

    WORLDLINE - Payment Solution Saferpay
    Online payments service provider -WORLDLINE.

    Accepted Credit / Debit Cards


    In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

    Accepted Currency
    EUR only

    Beneficiary
    CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic


FINAL INVOICE

  • The Final invoice can be downloaded from the Online portal three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the Congress Secretariat
  • The final invoice will be issued based on the details provided while registering (step Contact/Invoice details). 
  • Any change of such details (name, address, VAT number etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR fee.

CANCELLATION / REFUND POLICY

  • Cancellation of Registration
    • Until 6 March 2023 – 50 EUR administrative fee will be deducted from all refunds
    • From 7 March 2023 until 3 April 2023 – 50 % of the fee will be refunded
    • From 4 April 2023 no refund can be processed
  • General Cancellation Conditions
    • All cancellations must be notified in writing by email to C-IN and cannot be done online or over the phone
    • Requests for refunds made after 6 May 2023 will not be considered
    • For any change of name, a fee of 20 EUR will be charged
    • In case of change of your registration (from one to another type of attendance) an extra fee of EUR 30 will be charged.

DATA PRIVACY

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant. Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.


CANCELLATION OR MODIFICATION OF THE CONGRESS DUE TO FORCE MAJEURE

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the congress without prior notice, including any change of the time and/or venue of the congress. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O. which prevents or impedes the realization of the congress. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemic such as SARS, Covid-19, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental, or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the congress. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the ESPD 2022 cancellation policy.


RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the ESPD 2022 be hindered or prevented by unexpected political or economic events or generally by force majeure or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.


INSURANCE

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

ESPD OFFICE

domain

Address for official postal correspondence:

ESPD Office
c/o C-IN
5. kvetna 65, Prague Congress Centre
140 21 Prague 4
Czech Republic

Registered at:

1 Place de l'Hôpital
670 91 Strasbourg CEDEX
France

mail_outline
phone

Office phone & fax numbers

Tel: +420 296 219 600
Fax: +420 261 174 307

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