REGISTRATION

All participants are kindly recommended to register via the Online Registration Form. Please read the instructions on the website carefully.
Each participant will receive a Registration number by email after the submission of the Online Registration Form. 

Onsite registration fee now applies. Online registration will remain open until 1 May 14:00 (only credit card payment is accepted).


ONSITE REGISTRATION

The ESPD Registration Desk will be located on Level 1 of the Valamar Lacroma Hotel, 1 level down from the hotel main entrance and hotel Reception (on Level 2). Please follow the signage of the 19 th ESPD Annual Meeting. 

The Registration Desk can also be reached at: +420 727 803 209.

Registration Desk opening hours: 
  • Wednesday 1 May - 17:00 – 19:00
  • Thursday 2 May - 09:00 – 19:30
  • Friday 3 May - 07:30 – 19:30
  • Saturday 4 May - 07:30 – 15:00
Certificate of Attendance
All registered and attending participants will receive a Certificate of Attendance via email after the Meeting.

Registration fees

Fee Early Registration
until 28 February 2019
Late Registration
from 1 March 2019 until
16 April 2019
Onsite Registration
From 17 April 2019
ESPD MEMBER* 400 EUR 500 EUR 550 EUR
NON MEMBER 490 EUR 600 EUR 650 EUR
ESPD RESIDENT/FELLOW** 170 EUR 210 EUR 260 EUR
NON-ESPD RESIDENT/FELLOW** 220 EUR 260 EUR 310 EUR
ACCOMPANYING PERSON 70 EUR 80 EUR 90 EUR

All above fees include local VAT 25 %.

*) ESPD MEMBER To qualify for the respective fee membership must be valid until the end of May 2019.
**) Applications should be accompanied by a letter from the head of department confirming eligibility. 

Please make sure to pay your registration fee within the time frame for the registration type applicable at the date of your registration. If your payment is not received before the deadline the latter fee will be automatically charged. Unpaid registration will not be considered valid until it is fully paid and confirmed. 

ESPD membership guarantees a substantial reduction from the registration fee . For more information about becoming an ESPD member/renewing your membership, individual member categories and member benefits can be found under the respective bookmarks of the ESPD official website .

Registration Fee includes

  • Admission to scientific sessions and to exhibition 
  • Conference bag incl. materials and Final programme 
  • Admission to Welcome cocktail and coffee breaks
  • Lunch is not included in the registration fees

Accompanying Person Fee includes

  • Admission Welcome cocktail only

All participants need to re-confirm attendance of social event in the registration form.


INSURANCE

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

CONFIRMATION

After the completion of the Online Registration Form each participant will receive via email the registration overview and a notification confirming the received payment and eventually stating the amount outstanding.

PAYMENT

All fees must be paid in EUR (€), free of all bank charges .

  • By Bank Transfer

    Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.  The payment by bank transfer is available until 16 April 2019. After this date, all payments can be made only by credit/debit card.

    Beneficiary:   CZECH-IN s.r.o.
    Beneficiary address:    5.května 65, CZE 140 21 Prague 4, Czech Republic
    Bank address:   KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
    Account number:   51-0903490207/0100
    IBAN:   CZ5901000000510903490207
    SWIFT/BIC:   KOMBCZPPXXX

  • Online payment details

    In case of rejected online credit/debit card payment, the delegate is advised to log into the Online Registration Form and try to process the registration and the payment again. If the trouble with the payment persists, the participant is advised to contact the credit/debit card issuer/bank first and check whether the online transactions with a merchant who is based in the Czech Republic are enabled on the credit/debit card. Afterwards, the registration can be processed again. Online Payment by Credit/Debit Card

    Online payments service provider: GP webpay.  

    Accepted Credit / Debit Cards:             

    All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

FINAL INVOICE

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.
The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the date of registration and is subject to the 20 EUR fee. Later changes will not be possible.

CANCELLATION / REFUND POLICY

  • Cancellation of Registration

    • Until 1 March 2019 – 50 EUR administrative fees will be deducted from all refunds

    • From 2 March 2019 until 2 April 2019 –50% of the fee paid will be refunded

    • From 3 April 2019 – no refund can be processed under any circumstance

  • Cancellation of Other Bookable Items

    • Until 2 April 2019 – 20 EUR – administrative fees will be deducted from all refunds

    • From 3 April 2019 – no refund can be processed

All cancellations must be notified in writing (by mail, fax or email) to the Meeting Secretariat .
Any post-meeting queries (e.g. requests for refunds) can be made until 17 May 2019 only. Later requests will not be considered.

For any change of name a fee of 20 EUR will be charged.

All registrations received by 16 April 2019 will be included in the list of participants.

GROUP REGISTRATIONS

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.
When registering more than one person under one company identity/invoice, please contact the Meeting Secretariat to determine the preferred invoicing setting.

CONSENT TO THE PROCESSING OF PERSONAL DATA

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here .

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant. Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.

ESPD OFFICE

domain

Address for official postal correspondence

ESPD Office
c/o C-IN
5. kvetna 65, Prague Congress Centre
140 21 Prague 4
Czech Republic

mail_outline
phone

Office phone & fax numbers

Tel: +420 261 174 318
Fax: +420 261 174 307

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