GUIDELINES for AUTHORS

Presentation Guidelines

Oral presentations are always accompanied by PowerPoint presentations. The speakers are entirely responsible for the presentation content (order, graphics etc…). All presentations and questions must be delivered in English. Time reserved for scientific presentation is: 

• 40 minutes for plenary talk + 5 minutes discussion

• 25 minutes for invited talk + 5 minutes discussion

• 10 minutes for Free Communication presentation 

Presentation Format 

Please prepare your presentation preferably using up to date version of Microsoft PowerPoint, however older versions are also supported. Screens’ aspect ratio will be 16:9.

Depositing the File

Presentations must be handed over to the personnel in the SPEAKERS´ PREVIEW ROOM, either with a CD or a USB stick, as far in advance as possible and TWO hours before the start of entire session, where the presentation is to be displayed. The presentation for an early morning session should be handed over the evening before. SPEAKERS´ PREVIEW ROOM will be located in Kalamota Meeting Room on the Level 1, clearly marked and will be available in following times: 

• Thursday 2 May 10:00 - 19:00

• Friday 3 May 7:30 – 19:00

• Saturday 4 May 7:30 – 13:00

In the lecture Room

All presentations will be sent directly to the lecture room through the internal computer network. Please, we kindly ask all authors NOT to come at the last minute with their own computer into the lecture room. All presentations must be downloaded in the SPEAKERS´PREVIEW ROOM beforehand.

Poster dimensions, mounting & removing

The presenting authors are entirely responsible for the poster content (order, graphics etc…). 

All posters must be delivered in English. No QR codeas are allowed on the posters. 

Kindly note the posters should not exceed the given dimensions, which are 120 x 90 cm, portrait orientation. Posters will be hanged on a standard poster boards. The organizer will provide suitable fixing material. 

Poster Mounting

Thursday, 2 May 10:00 -16:30

All posters should be set up during Thursday, 2 May.

Each poster board was given a specific number. Authors are kindly asked to make sure to mount their poster on the poster board with the number corresponding to the number assigned to their poster presentation (e. g. P 01, P 02 etc…). 

Poster Dismantling

Saturday, 4 May 13:00 – 16:00

Poster shall remain displayed within the whole meeting period and be removed by their authors at the end of the meeting. Posters not dismantled by their authors by the end of the Meeting will be removed by the organisers and discarded.

 Storage for poster cases is not available.